Privacy Statement

INTRODUCTION

Nepal Public Policy Review (NPPR) is dedicated to protecting your personal information and will make every reasonable effort to handle collected information appropriately. All information collected will be handled with care in accordance with NPPR standards for integrity and objectivity and respect for your privacy. This privacy policy describes the information we collect, the purposes for which it is used, and your choices regarding its use. As used in this privacy policy, “we” and “us” include NPPR and our volunteer editors and reviewers, and vendors. “NPPR Sites” includes the following: the web pages and content on the NPPR journal website and any other means through which we interact with you.

INFORMATION WE COLLECT

Personal Information

We request personal information from you while interacting with the NPPR site, as follows:

When you register on an NPPR Site for updates or to receive other types of notifications from us, we will ask for your email address to enable us to send you the information you have requested.
If you want to submit a manuscript or other research output to NPPR for consideration or for posting on our sites or as a preprint, we will ask for the following information so that we may consider, process, and possibly publish your manuscript, in conformance with accepted publishing standards: your name, title, telephone number, email address, institution, department and address. You may voluntarily provide us with additional information to help us identify and contact you, such as your middle name, degree, preferred name, secondary phone number, fax number, position, ORCID iD (Open Researcher and Contributor Identifier), state or province, and areas of interest or expertise. We will ask for the same information if you want to be considered as an editor or reviewer.
If you want to submit a public comment on our website, we will ask for the following information: email, first name, and last name. Your display name, which is auto-generated to include your first initial, last name and randomly selected number(s), will be made public along with your comment. If you request that your account be deleted, your comment will remain on our website but your display name will no longer be associated with your comment.
If you register on an NPPR Site, we will gather and store your username and password to identify you at sign-in and to administer your account.
If we send you an email with links then we will gather and store the information about the links that you click on in order to track the effectiveness of our communications.

Additionally, NPPR may process some basic personal information about you (email address, name and research interest) that is publicly available to register you as a potential reviewer and expert or to contact you about publishing with NPPR on a particular topic.

Finally, we may collect demographic information about you, such as gender and ethnic origin. We usually collect and use this information on an anonymized basis. If you provide demographic information to NPPR, you do so voluntarily and NPPR will collect, store and use your demographic information in accordance with this privacy policy.

Cookies and Other Tracking Technologies

NPPR use cookies and other tracking technologies to collect information.

Background on Cookies

Duration. Cookies can be “persistent” or “session” based. Persistent cookies remain on your computer after your browser is closed. Session cookies are deleted automatically once your browser is closed. NPPR only uses session cookies.
Category. First-party cookies are served directly by us to your computer or device. Third-party cookies are served by a third party on our behalf. The NPPR site has both first-party and third-party cookies.

Use by NPPR

NPPR uses your personal information as described in the “INFORMATION WE COLLECT” section, to customize your experience on the NPPR site and facilitate our interactions with you.

If you are an author, we use your personal information for the purpose of processing, reviewing, communicating about, facilitating editorial review and peer review and for publishing.

If you are an editor or reviewer, we use your personal information to contact you about your potential or actual role as an editor or reviewer, to request and facilitate your review and handling of manuscripts, and to update you on news and developments at NPPR as it may affect your work with us.

We may also use your personal information to assist with improving the peer review system and further communication, as part of PRI’s ongoing research program on the

We may also collect your name, email, address and phone number at conferences or events.

Information Disclosure to Third Parties

If you submit a manuscript or other research content to us for possible publication, we will send the title and abstract of your manuscript to one or more potential external/volunteer editors and reviewers to gauge their interest in reviewing your content. If they agree to review your content, we will send them your full manuscript and any revisions and relevant comments you have provided. If your manuscript is accepted for publication, we share information about you, your manuscript, or other research content as reasonably necessary with volunteer curators. In addition to volunteer curators, we may share the foregoing information with journalists prior to publication for the purpose of promoting your work.

We may also disclose personal information as reasonably necessary for the purposes described in this privacy policy to other third parties, as follows:

To respond to claims asserted against us or comply with legal process (e.g., subpoenas or warrants), or lawful requests from government or law enforcement authorities (as required to meet national security or law enforcement requirements), and to enforce or comply with our agreements, terms of use, and this privacy policy
Academic research groups and third-party providers of tools or services that help inform NPPR how to improve the peer review system and scientific communication
To comply with applicable law, or as required or permitted by law
To protect the safety of any person or to prevent any illegal activity
Author’s institution and/or ethics committee and other third parties, as appropriate, where we have identified a failure to comply with our publishing standards and guidelines or to uphold the integrity of research in cases of suspected research integrity breaches

NPPR will never disclose demographic information, described in the “INFORMATION WE COLLECT” section above, to others, unless it is necessary deemed according to PRI data sharing policy.

No Sale or Leasing of Your Information

Except as described in the “Information Disclosure to Third Parties” section of this privacy policy, we will not disclose your personal information to third parties without your consent. We will not sell or lease your personal information to any third party. We may disclose aggregate demographic and statistical information with our business partners; this information is not specific to the identification of you as an individual.

HOW LONG WE RETAIN YOUR INFORMATION

We keep your personal information for as long as is necessary to provide services to you, and for as long as your account and/or registration with NPPR is active. We will retain and use your information as necessary to comply with our legal obligations, to resolve disputes, and to enforce our agreements.

PROTECTION OF PERSONAL INFORMATION

We use reasonable and appropriate physical, technical, and administrative safeguards to protect your information from unauthorized use, access, loss, misuse, alteration, or destruction. We endeavor to protect the personal information we receive, gather and store, by such means as password protection, firewalls and other means. We also require that third party service providers acting on our behalf or with whom we share your information also provide appropriate security measures in accordance with industry standards.

Transmissions over the internet are never entirely secure and we cannot guarantee the security of information you submit via a NPPR site while it is in transit over the internet. Any such transmission of information by you over the internet is at your own risk.

CHANGES TO THIS PRIVACY POLICY

NPPR may make changes to this privacy policy from time to time. Changes to this privacy policy will be made by updating this page. Please visit this privacy policy regularly to read the current version.

Legal Basis for Use of Your Information

The information we require, as identified in the “INFORMATION WE COLLECT” section of this privacy policy, is processed under the following legal basis:

Your Rights

Deletion of Personal Information

You may be entitled to request that we delete your personal information in certain specific circumstances. If you wish to exercise this right, please submit your request at info@nppr.org.np.

If you are an author and have submitted a manuscript or other research outputs to NPPR, or you are an editor or reviewer that has reviewed manuscripts or other research outputs submitted to NPPR, some of your personal data will be retained as necessary for NPPR to establish, exercise or defend a legal claim; for archiving policy research; and for exercising the right of freedom of expression and information. We may retain your personal data for the purposes of preserving NPPR publishing standards and ethical guidelines, which authors are made aware of before submission of any manuscript or other research output. Such personal data includes your name, institutional affiliation, title and email address.

We will consider all such requests and provide our response within a reasonable period (but no longer than one calendar month from our receipt of your request unless we tell you that we are entitled to a longer period under applicable law). We may require you to verify your identity before we respond to your request. Certain personal information may be exempt from such requests in certain circumstances, including as provided for in this privacy policy.

Access, Update, Data Portability and Other Rights

You may also be entitled to access your information, update your personal information which is out of date or incorrect, restrict use of your personal information in certain specific circumstances, place a data portability request (applicable only when we use your personal information on the basis of your consent or performance of a contract, and where our use of your information is carried out by automated means), and ask us to consider any valid objections which you have to our use of your personal information where we process it on the basis of our or another person’s legitimate interest. Requests should be directed to info@nppr.org.np.

We will consider all such requests and provide our response within a reasonable period (but no longer than one calendar month from our receipt of your request unless we tell you we are entitled to a longer period under applicable law). We may require you to verify your identity before we respond to any of your requests. Certain personal information may be exempt from such requests in certain circumstances, including as provided for in this privacy policy.

Adapted from https://plos.org/privacy-policy/