INFORMATION WE COLLECT
We request personal information from you while interacting with the NPPR site, as follows:
- When you register on an NPPR Site for updates or to receive other types of notifications from us, we will ask for your email address to enable us to send you the information you have requested.
- If you want to submit a manuscript or other research output to NPPR for consideration or for posting on our sites or as a preprint, we will ask for the following information so that we may consider, process, and possibly publish your manuscript, in conformance with accepted publishing standards: your name, title, telephone number, email address, institution, department and address. You may voluntarily provide us with additional information to help us identify and contact you, such as your middle name, degree, preferred name, secondary phone number, fax number, position, ORCID iD (Open Researcher and Contributor Identifier), state or province, and areas of interest or expertise. We will ask for the same information if you want to be considered as an editor or reviewer.
- If you want to submit a public comment on our website, we will ask for the following information: email, first name, and last name. Your display name, which is auto-generated to include your first initial, last name and randomly selected number(s), will be made public along with your comment. If you request that your account be deleted, your comment will remain on our website but your display name will no longer be associated with your comment.
- If you register on an NPPR Site, we will gather and store your username and password to identify you at sign-in and to administer your account.
- If we send you an email with links then we will gather and store the information about the links that you click on in order to track the effectiveness of our communications.
Additionally, NPPR may process some basic personal information about you (email address, name and research interest) that is publicly available to register you as a potential reviewer and expert or to contact you about publishing with NPPR on a particular topic.
Cookies and Other Tracking Technologies
Background on Cookies
- Duration. Cookies can be “persistent” or “session” based. Persistent cookies remain on your computer after your browser is closed. Session cookies are deleted automatically once your browser is closed. NPPR only uses session cookies.
- Category. First-party cookies are served directly by us to your computer or device. Third-party cookies are served by a third party on our behalf. The NPPR site has both first-party and third-party cookies.
Use by NPPR
NPPR uses your personal information as described in the “INFORMATION WE COLLECT” section, to customize your experience on the NPPR site and facilitate our interactions with you.
If you are an author, we use your personal information for the purpose of processing, reviewing, communicating about, facilitating editorial review and peer review and for publishing.
If you are an editor or reviewer, we use your personal information to contact you about your potential or actual role as an editor or reviewer, to request and facilitate your review and handling of manuscripts, and to update you on news and developments at NPPR as it may affect your work with us.
We may also use your personal information to assist with improving the peer review system and further communication, as part of PRI’s ongoing research program on the
We may also collect your name, email, address and phone number at conferences or events.
Information Disclosure to Third Parties
If you submit a manuscript or other research content to us for possible publication, we will send the title and abstract of your manuscript to one or more potential external/volunteer editors and reviewers to gauge their interest in reviewing your content. If they agree to review your content, we will send them your full manuscript and any revisions and relevant comments you have provided. If your manuscript is accepted for publication, we share information about you, your manuscript, or other research content as reasonably necessary with volunteer curators. In addition to volunteer curators, we may share the foregoing information with journalists prior to publication for the purpose of promoting your work.
- Academic research groups and third-party providers of tools or services that help inform NPPR how to improve the peer review system and scientific communication
- To comply with applicable law, or as required or permitted by law
- To protect the safety of any person or to prevent any illegal activity
- Author’s institution and/or ethics committee and other third parties, as appropriate, where we have identified a failure to comply with our publishing standards and guidelines or to uphold the integrity of research in cases of suspected research integrity breaches
NPPR will never disclose demographic information, described in the “INFORMATION WE COLLECT” section above, to others, unless it is necessary deemed according to PRI data sharing policy.
No Sale or Leasing of Your Information
HOW LONG WE RETAIN YOUR INFORMATION
We keep your personal information for as long as is necessary to provide services to you, and for as long as your account and/or registration with NPPR is active. We will retain and use your information as necessary to comply with our legal obligations, to resolve disputes, and to enforce our agreements.
PROTECTION OF PERSONAL INFORMATION
We use reasonable and appropriate physical, technical, and administrative safeguards to protect your information from unauthorized use, access, loss, misuse, alteration, or destruction. We endeavor to protect the personal information we receive, gather and store, by such means as password protection, firewalls and other means. We also require that third party service providers acting on our behalf or with whom we share your information also provide appropriate security measures in accordance with industry standards.
Transmissions over the internet are never entirely secure and we cannot guarantee the security of information you submit via a NPPR site while it is in transit over the internet. Any such transmission of information by you over the internet is at your own risk.
Legal Basis for Use of Your Information
Deletion of Personal Information
You may be entitled to request that we delete your personal information in certain specific circumstances. If you wish to exercise this right, please submit your request at firstname.lastname@example.org.
If you are an author and have submitted a manuscript or other research outputs to NPPR, or you are an editor or reviewer that has reviewed manuscripts or other research outputs submitted to NPPR, some of your personal data will be retained as necessary for NPPR to establish, exercise or defend a legal claim; for archiving policy research; and for exercising the right of freedom of expression and information. We may retain your personal data for the purposes of preserving NPPR publishing standards and ethical guidelines, which authors are made aware of before submission of any manuscript or other research output. Such personal data includes your name, institutional affiliation, title and email address.
Access, Update, Data Portability and Other Rights
You may also be entitled to access your information, update your personal information which is out of date or incorrect, restrict use of your personal information in certain specific circumstances, place a data portability request (applicable only when we use your personal information on the basis of your consent or performance of a contract, and where our use of your information is carried out by automated means), and ask us to consider any valid objections which you have to our use of your personal information where we process it on the basis of our or another person’s legitimate interest. Requests should be directed to email@example.com.
Adapted from https://plos.org/privacy-policy/